FAQ | Be the Joy

Frequently Asked Questions

What is included in my registration?

Your registration includes admission to all three days of the conference meeting, with select meals provided by the event staff. These meals include an opening night dinner banquet on Wednesday, breakfast and lunch on Thursday, and breakfast on Friday. There may also be plenty of snacks available to attendees during the daily breaks at no additional cost. No alcohol will be provided at this event. Additionally, our snacks and meals do not include any pork or shellfish products. If you have additional dietary restrictions, please indicate these in your registration. The event staff will do their best to accommodate your dietary needs to the best of their ability. For the opening night banquet, you may wish to bring a dinner guest as your plus one. Dinner guests will incur an additional fee at the time of registration.

When will tickets go on sale?

Early Bird Registration for the 2027 Joy & Wholeness Summit will begin in September 2026. During this period, members and non-members of the Coalition will receive a special discount for registering before a set date. Please subscribe to our mailing list and social media accounts to be the first to know when tickets go on sale.

Can I register on-site?

There will be no on-site registration at the Summit. Please register on our website at your earliest convenience. Please note the posted deadlines for cancellation and refunds.

Can I transfer my registration to someone else?

Attendees may do a direct one-to-one transfer of their registration to another person in the event that they are unable to attend the Summit. One-to-one direct transfers for the same event will be honored through June 15, 2027. Please note that no transfers may be made to a future conference.

Do I need a separate ticket for the Welcome Dinner?

Unless notated otherwise on your registration form, all attendees paying the Early Bird, General, Resident, Speaker, Poster, and Exhibitor rates will receive complimentary admission to the Wednesday Night Welcome Banquet.

Can I bring a dinner guest?

Each attendee is allowed to bring one (1) dinner guest to the Wednesday Night Welcome Banquet provided their guest has been notated on their registration form. You will also need to purchase a sepate ticket for your guest at the time of registration for $125 USD. Attendees are encouraged to register their dinner guests at the time of their own registration to prevent confusion on-site.

What if I need to cancel my registration?

We understand that plans can change, and we are committed to accommodating your needs as best as we can. Please review the refund policy for the 2027 Joy & Wholeness Summit below: For a full refund of your ticket minus a $75 administration fee, you must cancel by May 1, 2027. For a 50% refund of your ticket minus a $75 administration fee, you must cancel by June 1, 2027. No refunds will be issued after June 1, 2027. Cancellations must be received in writing via email at coalition@bethejoy.org.

How do I apply to speak at the Summit?

Our 2027 Call for Speakers period is open from September-October each year. The application will go live in early September and generally closes at the end of October. Speakers will be required to submit a CV or resume, along with a description of their session topic, learning objectives, and a headshot. After the initial submission period ends, select speakers will be asked to complete a virtual interview with members of our Accreditation Committee to secure CME for our attendees.

How do I submit my poster for the Summit?

Our 2027 Call for Abstracts will open at the same time as our Call for Speakers period. Poster abstracts will be accepted on a rolling basis through Monday, May 3, 2027. You will be expected to submit a written abstract to be reviewed by our Accreditation Committee. If your abstract is selected, you will be asked to submit a PDF of your final poster prior to printing. All these guidelines and more can be found on our official submission page.

Will my registration or travel be comped/reimbursed if I am selected?

The Coalition for Physician & APP Well-Being understands that some speakers may receive compensation for their speaking engagements. For the Joy & Wholeness Summit, we are unable to comp or reimburse speakers for any expenses they may incur for their travel. Regarding registration, each selected speaker will receive a significant discount to attend the conference. As this discount offers greater savings than the member early bird rate, we hope it will make attending the Summit an easier experience for our speakers. Similarly, selected poster presenters will also receive a significant discount to attend the conference if their poster is chosen.

Can I have a co-presenter?

All presentations, whether Main Stage or Poster Session, may have a maximum of TWO (2) in-person presenters. Additionally, for Main Stage speakers, you and co-presenter MUST both be present during the virtual interview prior to selection. This will allow our Accreditation Committee to properly vet each candidate before making a final decision. Please note that your co-presenter will also need to register for the conference.

When will the prospectus be made available?

The 2027 Sponsor and Exhibitor Prospectus will be made available by September 1, 2026. The official prospectus will contain all information pertaining to exhibitor tiers, à la carte sponsorships, mailing and shipping information, and more.

When should I arrive at the Summit for setup? When should I break down my table?

Please be on the lookout for our 2027 Sponsor and Exhibitor Prospectus for information on recommended travel dates as well as Exhibit Hall hours and rules, and more.

What is the best way to get to the conference venue?

We recommend all attendees fly into San Diego through San Diego International Airport (SAN). From there, the hotel is approximately six miles north of the airport (approx. 20 minute drive). The hotel does not have a shuttle service, so please plan to use a rideshare service or rent a vehicle to get around the area.

Is there a discounted hotel rate available?

The Coalition has secured a discounted rate of $309.00 USD per night for attendees from Monday, July 12 through Friday, July 16. Please register early to secure your room nights, as the special rate will expire on Monday, June 21, 2027.

Does the hotel have on-site parking? Is it pet-friendly?

The San Diego Mission Bay Resort has on-site self-parking available for $10.00 per vehicle per night. For attendees looking to bring their furry friends, the resort offers a robust pet-friendly accommodation complete with pet-friendly restaurant menus and dog parks. You will need to complete a pet policy screening and pay a fee for each pet you intend to bring with you. Please refer to the hotel website for more information. Please Note: The Coalition for Physician & APP Well-Being reserves the right to restrict pets in the conference meeting space at any time based on behavior or the comfort of other attendees.

Does this event offer CME?

Yes, the Joy & Wholeness Summit typically offers CME credit depending on the final speaker roster, which will be set in January 2027. We have a Joint Accreditation process with Bon Secours Mercy Health to offer CME for physicians, nurse practitioners, psychologists, and more. Additionally, American College of Healthcare Executives members may be able to claim hours for their attendance of the Summit. Please be on the lookout for our CME credit designation in early 2027.

How can I view the conference agenda?

The conference agenda will be made available on our website upon finalization of the 2027 Speaker roster in early 2027. Additionally, a physical version of the agenda will be provided to all attendees at the Summit.

What is the dress code?

The official dress code for the Joy & Wholeness Summit is business casual, at a minimum. Please refrain from wearing shorts, workout attire, graphic t-shirts, or swimwear in the conference meeting space. Jeans and comfortable shoes are acceptable.

How can I connect with other attendees?

During the conference, we encourage attendees to make full use of the allotted time for breaks, meals, workshops, and other activities designed to promote connection and collaboration. After the conference, the Coalition will provide a basic list of email addresses and names to attendees who opt-in to contact sharing at the time of their registration. Please read and attest to the Data Sharing and Transparency Policy during the registration process. Please note that no contact information will be shared with vendors or exhibitors for those that opt-in.

What networking opportunities are included?

In addition to the breaks, workshops, and meals provided during the allotted conference time, the Coalition team has designed the Summit to include two-half days and one full-day of meeting time with a mid-afternoon release to encourage attendees to connect with one another outside the posted meeting times. We hope you will use this time to grab dinner with your newfound connections, see the sights around San Diego, and enjoy the amenities that the Mission Bay Resort has to offer.

Will photos or videos be taken at this event?

By attending a live Coalition for Physician & APP Well-Being event, you understand that you may be photographed or recorded for documentation and/or marketing purposes. During the registration process, all attendees must attest that they have read and agree to the Photography and Video Waiver. If you have any questions, please contact us at coalition@bethejoy.org.

When will the slides be made available?

We know that the information attendees receive at the Summit is full of great nuggets and best practices that will help you bring cutting-edge solutions to your organizations. The official conference slideshow will be made available in PDF format to all attendees within seven (7) days of the end of the conference. Due to AV and CME restrictions, we do not make the slideshow available to attendees before the event.

Will recordings be made available?

No audio or video recordings will be made available to attendees. If you are interested in obtaining the slide deck from the event, registered attendees will receive a copy of the final slide deck within seven (7) days of the conference end date.

What is the Joy & Wholeness Summit?

The Joy & Wholeness Summit is the annual national conference by Coalition for Physician & APP Well-Being. The Summit brings together healthcare leaders, physicians, APPs, administrators in medicine to deliver actionable steps, reportable results, and best practices for the well-being and engagement of our caregivers and healthcare professionals. The Coalition is a 501(c)3 non-profit organization founded in 2010 by a group of physicians and administrators to target the root causes of burnout in physicians. Since then, the Coalition's mission has expanded to include caregivers of all kinds in medicine, including nurse practitioners (NP), physician associates (PA), and the leadership teams that support them. The Coalition believes that well-being is driven by wholeness, linking the professional fulfillment of caregivers having physical, mental, social, and spiritual well-being. The Joy & Wholeness Summit offers a space for health systems and professionals of both secular and faith-based backgrounds to convene and explore robust, whole-person approaches to well-being and engagement through organizational alignment.

Who should attend?

Any healthcare professional that liaisons with the well-being and engagement of the caregivers in their organization will find the Summit to be a refreshing fit. Individual approaches to well-being must be supported by organizational alignment across the entire system. This includes not only physicians and APPs, but also administrators, program directors, C-level executives, and anyone with decision-making power in the personal and professional wholeness of our caregivers in medicine.

Who can I contact with questions?

Prospective and registered attendees can contact us at any time via email at coalition@bethejoy.org prior to the start of the conference. Our team will do their best to answer your question in a timely manner in the order it is received. During the conference, please reach out to the following on-site personnel for the following: For general inquiries, poster presentations, exhibitors and registration assistance, please contact Marjorie Tatlonghari. For photography, videography, scholarship program, and podcast recording assistance, please contact Max Kuchenreuther. For AV and slideshow assistance, please contact Jacob Metts. Please note that certain AV requests may or may not be granted at the discretion of the on-site AV team. No changes to slideshows may be made on-site. No USB drives will be accepted.